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Melissa  & Cutler 

The Week of April 25th - 29th, 2022 in the City of Waxahachie

Hello Friends!

 

    We have SO MUCH going on this week!  If you like city meetings, this is the week for you! lol  If not, it's still the week for you because EARLY VOTING begins Monday for the City Council, School Board and proposed Constitutional Amendments! I've spent quite a bit of time and created a separate blog post to share my views on city matters with everyone so folks know where I stand on issues and to get to know me better.  You can find that post here: https://olsonfortexas.blogspot.com/2022/04/melissa-olsons-stance-on-city-matters.html

 

    To hear from most (if not all) Council candidates, a forum has been created that the public is invited to attend in person and to view online Monday night at 7:00 PM in the Performing Arts Center at Coleman Junior High School.  I will be there as well and look forward to seeing you!  The YouTube link to the event is: https://www.youtube.com/watch?v=IWOQ5k4USLQ and the FB event link is: https://fb.me/e/1Q8ctBVcD

 

    Once you've had a chance to decide who you would like to vote for, the Ellis County Elections department has all the information you need on when and where you can cast your vote!  I'll provide several links here for your convenience.

1.  Ellis County Elections page for information on the upcoming election: http://www.co.ellis.tx.us/629/Upcoming-Elections
2.  Early Voting Locations, Dates & Times: http://www.co.ellis.tx.us/DocumentCenter/View/15825/EV-Locations-2022_May-7th?bidId=
3.  Election Day (May 7th from 7a-7p) Voting Locations: http://www.co.ellis.tx.us/DocumentCenter/View/15824/ED-Locations-2022_May-7th?bidId=
4.  Generic Sample Ballot with State of Texas Constitutional Amendment Propositions 1 & 2: http://www.co.ellis.tx.us/DocumentCenter/View/15848/220507_SampleBalGeneric_Ellis?bidId=
5. Daily Early Voting Report (Available once early voting starts and updated at the end of each day after polls close.  Allows you to see how many people are getting out to vote!)  http://www.co.ellis.tx.us/DocumentCenter/View/15955/May-Joint-Election_EVDaily-Report?bidId=

    I know a lot of folks have been eager for the newly-renovated dog park to be reopened and a Grand Opening date has been announced - May 7th!  That's definitely going to be a busy day.  I will have more information about that next week, but I just wanted to put it on your radar so you'd have advanced notice and could set time aside on your calendar.

    As I mentioned earlier, we have a lot of meetings this week.  It may not be so much about the quantity, but of the length and importance of these meetings.  You can always refer back to the city's calendar to see if any new meetings have been added after this newsletter goes out as well.  The link to the city's calendar is:  https://www.waxahachie.com/calendar.php

 

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Monday, April 25, 2022  ** First Day of Early Voting **

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8:30 AM - 5 PM: City Council Retreat (Day 1)

Crape Myrtle Room, Waxahachie Civic Center 

2000 Civic Center Lane

Agenda: https://commondatastorage.googleapis.com/document-uploads-001/uploads/video/agenda_file/167853/4-25-22_CC_Retreat_Agenda.pdf

I will refer y'all to the above linked agenda for the complete list of expected department updates to be given.  The only other item that has any sort of description is #2.

2 - Presentation and discussion from Finance Department regarding 5-year Capital Improvement Plan (CIP) and Bonds.  I don't know what kind of bonds.  In the past, the city has been issuing COs (Certificates of Obligation), which do NOT require voter approval, so one could reasonably assume that those in the discussion will be this type as well.  I hope I'm wrong and that staff is presenting Council with a timeline of how we could implement GOs (General Obligation bonds which do require voter approval) and still keep projects in the CIP rolling along.  Both kinds of bonds are backed by property taxes, so it seems only right that residents vote on these issues.

It is my understanding that this very important meeting will NOT be live-streamed by the city.  This is an open meeting and residents are welcome to attend and even welcome to live-stream the meeting themselves.  This is the case for any of our city meetings, should you wish to do this.

This first day of the retreat is scheduled to recess at 5:00 PM until Tuesday at 8:30 AM.

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7:00 PM - Waxahachie City Council Candidate Forum - Hosted by KBEC & The Ellis Talker

Performing Arts Center, Coleman Junior High School

1000 Highway 77 North

Waxahachie, TX 75165

The Facebook event says:

Get to know every Candidate running for office in Waxahachie!
You can listen to the Forum on AM 1390 or watch on the link provided to the Ellis Talker show page. You can also attend at the Waxahachie fine arts center. 

To respond to the Facebook Event, please go to this link: https://fb.me/e/1Q8ctBVcD

To watch the program live on YouTube, please go to: https://www.youtube.com/watch?v=IWOQ5k4USLQ

 

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Tuesday, April 26, 2022

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8:30 AM - City Council Retreat (Day 2)

Crape Myrtle Room, Waxahachie Civic Center

2000 Civic Center Lane

Agenda (same as one posted for Monday):  https://commondatastorage.googleapis.com/document-uploads-001/uploads/video/agenda_file/167853/4-25-22_CC_Retreat_Agenda.pdf

    

This is a continuation of the annual Council Retreat that began on Monday, April 25th at 8:30 AM.  This is a REALLY great meeting to attend if you are able to do so.  I'm not aware of any plans for the city to live-stream this event, but once again, residents do have the right to live-stream public meetings, as long as there is no disruption/interference with the meeting.  I currently do not have any more information on the retreat than I have provided.

 

The meeting should probably wrap up around noon, but could go all the way until 5 PM.

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5:30 PM - IFCIAC - Impact Fee Capital Improvements Advisory Committee Regular Meeting

Council Conference Room, City Hall

401 S. Rogers St.

 

Agenda Packet: https://commondatastorage.googleapis.com/document-uploads-001/uploads/video/agenda_file/168631/4-26-22_IFCIAC_Agenda_Packet.pdf

 

3 - Public Comments

 

4 - Approval of minutes of the regular IFCIAC meeting of November 9, 2021

 

5 - Hear and accept the April 2022 Mid-Year Impact Fee Report.  (It probably should have been written on the agenda as:  "Consider and Take action on the Mid-Year Impact Fee Report")   In the agenda packet link above, you can review the details of the summaries of projects that have been funded or partially funded through the use of impact fees during the first half of FY 21-22 budget year.

  

The city's website states: Communities use impact fees to help pay for the increased capacity needed to serve new developments. These could be new roads, larger roads, or increasing the size of both water and sewer lines. This limits the use of taxpayer funds to provide all of the capacity needed to serve the developments. Impact Fees are calculated based on the anticipated burden a development will place upon the current infrastructure.

To review our impact fee policies in Waxahachie, the city's Planning Department has more information if you scroll down the following page:  https://www.waxahachie.com/departments/planning_department/development_process.php

This is a public meeting and is open to residents, should you wish to attend. At this time, I am not aware of any plans for this meeting to be live-streamed by the city.

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6:15 PM - Planning & Zoning Commission Briefing Session

Council Conference Room, City Hall

401 S. Rogers St.

Agenda: https://commondatastorage.googleapis.com/document-uploads-001/uploads/video/agenda_file/168633/04-26-2022_P_Z_Briefing_Agenda.pdf

 

This briefing is being held to discuss items for the 7:00 PM regular P&Z meeting.  Residents are welcome to attend.  This briefing is not live-streamed by the city at this time. 

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7:00 PM - Planning & Zoning Commission Regular Meeting

Council Chamber, City Hall

401 S. Rogers St.

Agenda Packet: https://commondatastorage.googleapis.com/document-uploads-001/uploads/video/agenda_file/168632/4-26-22_P_Z_Agenda_Packet_-_Scanned.pdf

 

All three cases this evening are pretty interesting, so I'll detail each one.

 

5 - Consider request by Josh & Amy Radar for a plat of 16.982 acres, located at 2832 FM 66 in the Extra Territorial Jurisdiction (ETJ) of the City of Waxahachie.  The applicant is requesting to plat the subject property into 4 lots for single family residential use.  The applicant is in compliance with the city's requirements for the most part except for the variance request.  The applicant is seeking a variance from the Thoroughfare Plan to allow 0' of ROW dedication as opposed to 40'.  The applicant's reasoning for requesting a Petition for Hardship Waiver hinges primarily on the location of existing structures on the subject property.  A driveway and single family home are currently situated within 40' of the eastern property line.  If the 40' ROW dedication is provided, any structures within said ROW dedication would need to be removed.  Due to the City's Thoroughfare Plan reflecting the 80' ROW along the eastern property line of the subject property, staff believes that 40' of ROW should be dedicated from the eastern property line.  Staff is recommending Disapproval of this case.  It will be interesting to hear the details of this case once it is presented.  Is the house in the ROW area an old, dilapidated place where nobody has lived in many years?  Is it a home in which people currently reside?  I'm sure there are many more questions about the details of this case too!  Will have to see how it goes Tuesday night!

6 & 7 - Public Hearing on a request by Chad Adams for ZONING CHANGE from Future Development zoning district to a Planned Development Single Family - 1 zoning district located on the west side of Howard Rd. (FM 877) across from 3175 Howard Rd.  This proposed residential development sits on approximately 150.6 acres.  The subject property was annexed into the City and zoned FD (Future Development) on May 18, 1998; however, wastewater infrastructure is not within a reasonable distance to service the subject property.  The applicant has proposed one-acre minimums for lots to have on site septic facilities.  The proposed zoning request exceeds the city's minimum requirements and ensures a residential development of exceptional quality.  The zoning request is in conformance with the land uses envisioned in the comprehensive plan and is compatible with the rural character of the surrounding area.  As such, Staff recommends approval of the request, per comments.  In reviewing the staff reports, it does look like a very nice, high quality development.  In my opinion, the concept designs provided are really beautiful.  * There has been one written letter of opposition due to an established apiary at the property line with 20 beehives.  I'm not sure if there are laws prohibiting the forced relocation of apiaries or not, but definitely something to look into.

*** 8 & 9 *** - It's back!  The case formerly known as ZDC-162-2021 and denied by both the P&Z Commission (on 12/28/21)  and the City Council (on 1/3/22) is now back as case # ZDC-7-2022 and still named the Oaks at Twin Creeks.  Public Hearing on a request by Chip Boyd, JHDMC, LLC., for a ZONING CHANGE from a Single Family 1 zoning district to a Planned Development Single Family 3 zoning district located at 823 Ovilla Rd.  The applicant is requesting approval of a Planned Development to allow single family homes, townhomes and a park/open space on 153.7 acres.  You can read all of the details of the case in the agenda packet, linked above.  My take on this... he improved a little bit as far as the house styles are concerned but one BIG deal for me is him still wanting park fees waived.  They say they will donate land to the city (which means WE have to pay for maintaining it and it's a big area) or if the city doesn't accept (which I strongly think we should NOT accept it), then he wants the fees waived.  We are talking $183,200 in fees that Mr. Boyd wants waived.  That's just one variance.  That being said, staff is recommending approval per comments.

The P&Z meeting is open to the public to attend, but should you be unable to make it, the city will live-stream it at the following link: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php

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Thanks for hanging in there, y'all!  So much going on!  Please let me know if you have any questions and I'll get back with you as soon as possible.  I hope you have a great weekend and a wonderful week ahead!

 

Your Friendly Councilmember,

 

Melissa Olson, CMO

Text/Call: 817-507-5162

molson@waxahachie.com - City business ONLY

olsonfortexas@gmail.com - Campaign correspondence here please

 

 

Melissa Olson's Stance on City Matters

Hello Friends!

     With the City Council election just around the corner, I wanted to share with you my stance on a few issues. You might have read the Q & As in the local papers, but there have been questions that I've been asked that have NOT been published. I wanted to draw from each of those groups and highlight two questions with very thorough answers that reflect who I am and what I bring to this position.  

     First of all, a little bit about me.  I am a Christian, wife to a Marine Corps veteran, stay-at-home mom and current member of the Waxahachie City Council, Place 3.  I am a native Texan and our family has lived in Waxahachie for almost 8 years now, although I've wanted to live here for years before that.  The quaint charm of the town and historical homes drew us in and Global High School sealed the deal for us.  Even though my husband's job is located in Carrollton, he was and still is willing to do the commute so that our family can live in Waxahachie.  As far as my education, I have an Associate in Arts degree through the Cornerstone Honors Program at Tarrant County Junior College (now called Tarrant County College).

 Let's get into the Q & A:

1) What are your top 3 concerns for the city and your ideas on addressing them?

 A)  Trust: 

        I believe the number one concern facing Waxahachie is trust.  There is a lack of trust in our city government. This is something we can greatly improve on by increased transparency and communication.  Having been in this position for a few years now, I have made the observation that the perceived lack of transparency seems hard for the city staff to recognize at times because they know the operations of city government like the back of their hands.  Things they deem routine, might be seen as major issues for residents.  So, it isn’t necessarily that the city is trying to hide anything, but they just don’t always see things the same way as residents do.  Here are some ways we can address this: 

• Pushing our Waxahachie 101 program online, in addition to in-person, to make it accessible to citizens anytime instead of the once-a-month meeting usually held during normal business hours. This program would educate people on how the city works. 

• I have pushed for all city meetings and briefings conducted in City Hall to be live-streamed since before I was elected in May of 2018. Live-streaming is another way to enhance our transparency and trust with residents.  We should stream more city meetings or at least add the Council and Planning & Zoning Commission briefing sessions to our streaming lineup. Residents should be able to see and hear what happens in the city meetings and briefings, even when they can't physically attend the meeting in person.  Live-streaming is a very low cost option that would allow for this and would go far in establishing trust amongst citizens with city government by showing the discussion behind decisions that are made. 

• In addition to streaming meetings, we need to put out more information on the city's website. Here's a great example of what we should add. We have a huge two-day Council retreat scheduled for April 25 & 26. I requested some of the information on Friday and was told that none would be distributed before Monday. How are residents able to review this material and give their questions to Council for us to ask after staff have made their presentations? How are council members able to formulate questions to ask during the retreat? We are given a TON of information during these two days and it's a whole lot to digest all at once. We are told that these meetings are the time and place to ask questions, but how can we come up with reasonably intelligent questions if we aren't even given any information until we are there? As a resident myself, I want my City Council to be as knowledgeable as possible regarding city issues. This can't happen when information is delayed. We also need to post a DETAILED draft budget on the city website well ahead of the public hearings for the tax rate and budget so that residents have the opportunity to review this information before the hearings and come prepared with their questions. The more eyes on documents before major decisions like this are made, the better, in my opinion. 

• Communication is huge and is a factor in establishing trust between people.  That’s why I have my weekly blog that highlights items in city meetings for the following week.  Folks want to know what is happening so I try to make an easy way to push that information out and also make myself available so that they can contact me any time.  Our citizens make this city what it is.  Without them, there wouldn’t be a Waxahachie, so it is of the utmost importance for them to know that their elected officials are there for them, trustworthy and want to hear their input.  

• Talking about public input, the city should really start issuing GO (General Obligation bonds) which require voter approval through an election. I understand that we have a lot of elections and the last thing I'd want to contribute to is voter apathy, but I feel really strongly about this one. Bond debt is backed by property taxes so I think it is only right that residents have a vote in that decision. Going back to January 1, 2000 (although it is likely much farther back than that), the city has ONLY opted to issue CO bonds (Certificate of Obligation bonds) instead of GO bonds. There has not been one election for adding this city debt since at LEAST 01-01-2000. That's hard to believe!

  B) Growth:

• It is no surprise to anyone that Waxahachie is growing by leaps and bounds.  Just about everywhere you look, you’ll find dirt moving and development coming in. Decision-makers need to keep in mind that we are now in a position to be more selective when approving developments and to consider the effect on current residents during that process.  That being said, “growth” is a multi-faceted issue.  I think the increased traffic created by an influx of new residents and the need for more/improved infrastructure are the two biggest factors when trying to manage this growth.

• In regards to traffic, we all know 77 is a mess.  It ranks among the top concerns I hear from residents. The city is actively trying to persuade new businesses to build in other areas of the city, but based largely on computer models, these businesses want that traffic count that comes along with being on 77.  We need to continue pushing alternative sites for development off of 77 to try to alleviate some of the traffic there.  

• Another way we can mitigate traffic issues is by doing different development patterns. In the past, we have done large housing-only developments which force residents to travel to places like 77 to get groceries, etc. We can begin building more mixed residential areas that create small grocery stores and other services that residents frequently need, closer to home.  This development pattern encourages walking or driving only short distances to get to the businesses residents go to most often.

• The city needs to continue to foster the ongoing relationship with TXDoT to expand some roads/bridges that will help increased traffic flow.  One example is the Broadhead bridge over 287.  The city is working with TXDoT to see about getting that bridge widened, along with widening Farley Street from the police station to the bridge.  If you've tried to exit 287 to Broadhead from 4:30pm - 6:30pm on a weeknight, you know that the backup is getting to be ridiculous.  Please rest assured that we are working on it. 

• Infrastructure is critical in a growing city.  Everyone is aware that water and wastewater infrastructure is a must. It is easy to take for granted that clean water comes from our faucets and our toilets flush, but there is a lot of engineering and people behind the scenes that make this happen. We need to make sure that we keep this infrastructure capable of handling the rising population.

 C)  Taxes:

• I have been a voice for lowering taxes in Waxahachie since before being elected in 2018.  We have already been able to lower our tax rate from 0.68 to 0.66 during my time on Council. We have done this without negatively affecting the quality of services provided to the residents, nor have we had to lay off city employees or first responders, as many suggested would happen when I first suggested we decrease our tax rate. 

• Not only have we maintained our city services and staff, we recently voted to give them all a 5% COLA. In addition to that, we have increased our staff, first responders, and made many enhancements around the city including our parks. We have continued to work on catching up with repairing and replacing roads as well - all with lowering the tax rate. 

• I mention this because it shows that:  1) I’m not trying to put the city in any type of financial peril by lowering the tax rate 2) The doom-and-gloom scenarios presented by some when a tax rate decrease is mentioned, just isn’t true.

• There has been discussion in the community about adopting the NNR or No-New-Revenue tax rate.  I would love for the city to adopt the NNR; however, we must take a comprehensive look at the situation before doing so.  One metric I like to review to evaluate the proposed tax rate is the proposed tax rate vs. the NNR for the same year.  For example, last year the proposed tax rate was 0.66, but the NNR was 0.62588.  There was a lot of room to lower the tax rate at least some.  Another thing I look at is the voter-approval rate.  The voter-approval rate is the rate at which a municipality would have to hold a mandatory election for the voters to approve any rate above it. Last year, that rate was 0.66050. Therefore, the proposed tax rate last year (which was the same rate as the previous year) was 0.0005 below a mandatory election. That means that the 0.66 proposed rate which was adopted last year was almost the highest tax rate Waxahachie could’ve imposed without an election for taxpayer approval. Given the totality of this information, I voted against it. 

• I think the best approach would be for staff to create a budget based on the NNR (which I requested after last year’s budget was approved), present it to Council, and then we could add in essentials if needed, instead of starting out with a higher tax rate (or the current tax rate which is usually higher than the NNR) and trying to figure out where to cut items.  

• Some say if we cut the tax rate even 1 penny, then that’s a loss of $400k for the city, but it only equates to about $20/year for residents.  My response to that is: 1) It can’t be a loss to the city when it isn’t the city’s money to begin with. It belongs to all the businesses and residents in Waxahachie and the city should only be taking what is absolutely necessary. 2) Sometimes the amount that a tax rate decrease would save homeowners would not be much to many; however, I challenge that the compounding effect of this is great.  We have many residents on a fixed income.  What started out as $20/year, is $100 after 5 years. 3) Many residents are being taxed out of their homes and no, the city is not the largest portion of that tax bill; however, the city tax rate is the only tax rate that the City Council has authority over and it’s up to us to do what we can for residents.

• Educating residents on how property taxes work is also very important.  For example, I just opened up my 2022 Notice of Appraised Value from the Ellis County Appraisal District.  Wowsers!  Our taxable value went up the maximum amount allowed by law - 10%.   There are a few key things to keep in mind about the appraisal district and the taxes you pay:

1.     ECAD only sets appraisals.  They do NOT set tax rates.  You have the ability to protest your appraisals to try and get them lowered and those instructions are included in the letter you received with your valuation.

2.     Your taxing entities such as WISD, the City of Waxahachie and Ellis County are responsible for how much you pay in taxes every year.  DO NOT allow politicians to say anything otherwise. Each taxing entity is given a certified appraisal roll from the appraisal district BEFORE setting a tax rate.  This is done intentionally so that taxing entities have the no-new-revenue rate (NNR) and other important numbers from which to make informed decisions on the appropriate tax rate to set for their jurisdiction.  This tax rate is then multiplied by your taxable value (NOT assessed value) and the answer is divided by 100 to give you the amount of taxes you will pay to that entity for that year.

3.     Due to the math formula given above, in the face of rising appraisals, if the tax rate stays the same, you are almost guaranteed to pay more taxes that year.  Please keep this in mind when officials say “We kept your tax rate the same.”  More than likely, you are still paying more in taxes to that entity if appraisals have gone up.

4.     This is a “fun” fact.  The Board of Directors for appraisal districts in Texas, is actually elected by the taxing entities (ie. City Council, School Board, Commissioner's Court, etc.).  This Board of Directors is then charged with hiring the Chief Appraiser of the district.  If this is going to be changed, it will have to be done at the state level because this procedure is established in the Property Tax Code.  Here’s a link if you’d like to read it: https://statutes.capitol.texas.gov/Docs/TX/htm/TX.6.htm?fbclid=IwAR3UBiy6mextW9F11f9elvn2PSJ3YUxVMDqe_2Z0Pw0d9J7X4DNhN9bbbQ4

2)  Why are you the best candidate for this position?

·        I have proven to keep the best interests of the residents in mind when making decisions as a Council member and am approachable, honest and have a heart for helping others. 

·        I have the experience and knowledge, having done additional, voluntary education to obtain my CMO, Certified Municipal Official designation, in order to better serve residents.  This certification requires 72+ hours of continuing education, including one hour of training in both the Texas Open Meetings Act and the Public Information Act.

·        I have updated residents with a weekly online newsletter so they can see the upcoming week’s meetings, including all the agendas listed in one place. I also highlight certain items I feel residents will be most interested in and are of highest importance. 

·        I am accessible and responsive to citizens, providing multiple means of communication and try to respond quickly when people reach out. 

·         I represent all residents of Waxahachie, regardless of how long someone has lived here.  I firmly believe that residents who have lived here 50 years, 5 years or 5 days all deserve to be treated with respect and listened to with respect to their concerns.

·        I question things and feel this is an asset.  I don’t just want to continue doing things because that’s “the way they’ve always been done”, but truly seek to find the best way of doing things that will benefit the citizens and city alike.  Please don’t get me wrong, if the way we’ve always done something IS the best way, then by all means don’t change it; but, I think it’s important to at least assess current practices.

 

There has been a lot of information provided here, but I hope it helps you get a better understanding of who I am and some of the things that I feel pretty strongly about.  If you have any questions at all, please always feel free to reach out.  If there are topics that I haven't covered that you are curious about, please let me know.  This week is going to be crazy busy with the retreat, other city meetings and the election going on, so email or text would definitely be the best ways to reach me.  I'll provide that contact information at the bottom.

 

There is also going to be a candidate forum on the evening of Monday, April 25, 2022 at the Performing Arts Center at Coleman Junior High starting at 7:00 PM.  There is a link to this event on Facebook for those who are on that platform here: https://fb.me/e/1Q8ctBVcD For those not on Facebook, there is a YouTube link to watch the live-stream Monday night here: https://youtu.be/IWOQ5k4USLQ

 

It's also important for me to provide you with information on where and when you can vote in the City Council race.  There are other items on the ballot too such as proposed Constitutional Amendments, so I'll be sure to provide a link where you can see all of that.  Early voting starts Monday, April 25th!! Dates, times and locations provided in the third link below.

 

         1)  Generic Sample Ballot for all of Ellis County: http://www.co.ellis.tx.us/DocumentCenter/View/15848/220507_SampleBalGeneric_Ellis?bidId= 

         2)  Individual Sample Ballots: https://www.co.ellis.tx.us/702/Individual-Sample-Ballots

         3)  Early Voting Location Dates & Times: http://www.co.ellis.tx.us/DocumentCenter/View/15825/EV-Locations-2022_May-7th?bidId=

         4)  Election Day Vote Centers: http://www.co.ellis.tx.us/DocumentCenter/View/15824/ED-Locations-2022_May-7th?bidId=

 

    I hope to see y'all at the forum and/or polls!

     

    Take care,

 

    Melissa Olson, CMO

    Waxahachie City Council, Place 3

    Email (Election/Campaign-related): olsonfortexas@gmail.com

    Email (City business - Nothing campaign-related please): molson@waxahachie.com

    Cell (Talk/Text): 817-507-5162