Saturday, October 30, 2021

The Week of November 1st - 5th, 2021 in the City of Waxahachie

 

Hello Friends!

Happy Halloween!  I hope that everyone has a very fun and safe weekend!

Before I start on this week's meetings, I wanted to remind everyone that Tuesday, November 2nd is Election Day.  Here is a sample ballot showing the 8 Constitutional propositions we will be voting on: http://www.co.ellis.tx.us/DocumentCenter/View/14862/_211102_SampleBallotGeneric?bidId=  Here is an explanation of each proposition from the Secretary of State's website: https://www.sos.texas.gov/elections/voter/2021novballotlang.shtml  Polls will be open from 7am- 7pm at the following locations: http://www.co.ellis.tx.us/DocumentCenter/View/14879/Election-Day-Locations-Nov-2021
 
We have several meetings this week.  In case any more meetings are added after this newsletter goes out, please refer back to the city's calendar on the website: https://www.waxahachie.com/calendar.php
 
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Monday, November 1, 2021
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5:00 PM - City Council Work Session
Council Conference Room, City Hall
401 S. Rogers St.
 
 
This hour-long work session is dedicated to hearing a presentation regarding the Wynne Jackson Industrial Complex project, located near the Settler's Glen subdivision, West of IH35, between Patrick and Solon. This project is approximately 353 acres of Single Family zoned land that this particular developer wants to change to Light Industrial zoning (think distribution centers, not factories with smokestacks).  Staff is in support of this zoning change.  Council will not be making any decisions on this case during the work session or even at the 7:00 PM meeting.  This work session is for informational purposes and to get questions answered.

This is a public meeting and you are welcome to attend.  Generally during work sessions, there is not a place where folks can make comments on what is being presented, but they often hold invaluable information.  I strongly recommend all those who are interested, to try and attend if possible.  It will not be live-streamed.
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6:00 PM - City Council Briefing Session
Council Conference Room, City Hall
401 S. Rogers St.


This briefing is being held to discuss items for the 7:00 PM regular meeting.  As with the work session, there is generally not a place for the public to make comments on items; however, the sessions and briefings are often full of information.  You are more than welcome to attend the briefing in person.  It is not live-streamed at this time.
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7:00 PM - City Council Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


19 - Consider proposed Resolution of votes cast to elect Directors for the Ellis Appraisal District for the years 2022-2023.  Because this item is not listed as a public hearing, if you'd like to have input on it, please mention it during the public comments section of the meeting at the beginning, or contact Council prior to the meeting.  The candidates are listed (in the order they appear on the ballot) as: 1) Logan Brady 2) Walter Erwin 3) Richard Keeler 4) Brett Kemp 5) John Knight 6) Ken Marks 7) Dani Muckleroy 8) Ryan Pitts.  There is a little paragraph about each candidate in the agenda packet, linked above.

22 - Consider request for funding from Sims Library for Bookmobile in the amount of $200,000.  Again, this item is not listed as a public hearing, so please provide input during the public comments portion of the meeting, or contact council members prior to the meeting.  As the City Council liaison to the Library Board, I've been privy to multiple meetings discussing the bookmobile.  It would sort of act as a second library branch, and one that is portable to be able to bring books, along with internet access to people in various areas of town.  The library does a great job of laying out their justification for this expenditure and how they can help residents of Waxahachie in the agenda packet, above. Our library has remained relevant in an ever-increasingly digital world by the numerous programs they offer for all ages.

23 & 24 - Convene into Executive Session & Reconvene regarding:
a) Consultation with attorney regarding pending or contemplated litigation
b) Deliberation regarding real property 
 
When Executive Sessions occur, the Council, city attorney and key staff members retreat to the Council Conference Room where private discussions are held.  There is only action taken on items when the Council reconvenes into the Council Chambers and then takes action.  Sometimes, we reconvene only to announce no action will be taken.
 
The Council meetings are open to the public and we highly encourage all residents to attend.  For those unable to make it to the meeting in person, Council meetings are also live-streamed on the city's website at: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php
 
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Tuesday, November 2, 2021
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**** Election Day ****  Information provided in the beginning of the newsletter, as well as on the Ellis County Elections website: http://www.co.ellis.tx.us/629/Upcoming-Elections
 
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Wednesday, November 3, 2021
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12:00 PM -  Civil Service Commission Regular Meeting
Council Conference Room, City Hall
401 S. Rogers St.


5 - General Commission Business
a) Consider the appointment of the new Civil Service Director
b) Consider the appointment of the new Civil Service Board Member

7 - Waxahachie Police
a) Action Items:  Certify Police Entrance Eligibility List created by Police Entry Test completed on October 16, 2021

This is a public meeting and you are welcome to attend; however, this meeting will not be live-streamed.

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Thursday, November 4, 2021
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*** 8:30 AM *** - Ribbon Cutting for the new large Pavilion and Columbarium at the Waxahachie City Cemetery
City Cemetery Pavilion, 300 S. Hawkins St.
 
Per our Director of Communications & Marketing: The newly-completed pavilion and columbarium is located near Richards Park in the Waxahachie City Cemetery and offers a covered space for ceremonies and gatherings, as well as alternative burial options for cremated remains.  The new, beautifully landscaped structure offers a lovely option for a final resting place where loved ones may visit any time.
 
We would love to have residents come out and see the recent improvements made at our cemetery. 
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9:00 AM - Cemetery Board Regular Meeting
City Cemetery Pavilion
300 S. Hawkins Street, Waxahachie
 

This meeting is being held on site after the ribbon cutting ceremony.  The board will then:
 
3 - Reorganize the Board
 
4 - Approve the minutes of the City Cemetery Board meeting of September 2, 2021
 
5 - Discuss cemetery activities
 
This is a public meeting and you are welcome to attend.  The Cemetery Board meetings are not live-streamed.
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3:00 PM - Park Board Regular Meeting
Council Conference Room, City Hall
401 S. Rogers St.
 

3 - Reorganize the Board

5 - Discuss park events and activities

6 - Hear update on park projects

This is a public meeting and all residents are invited to attend.  Park Board meetings are not live-streamed at this time.
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4:30 PM - Keep Waxahachie Beautiful Committee Regular Meeting
Council Conference Room, City Hall
401 S. Rogers St.


4 - Discuss Keep Waxahachie Beautiful events and activities

5 - Discuss and consider mascot and slogan for Keep Waxahachie Beautiful

6 - Discuss and consider a process of assigning tasks to committee members

This is a public meeting and you are more than welcome to attend.  KWB Committee meetings are not live-streamed at this time.  There is also a public comments section at the beginning of the meeting should you have an item you'd like to address the commission about.
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Those are all of the city meetings listed so far for this first week of November 2021!  Whew! There's a lot going on!  There are a lot of events for the holidays coming up as well.  Our CVB's events page is a great resource to keep on your radar so you don't miss out! https://www.waxahachiecvb.com/events

Please feel free to contact me regarding any item mentioned above or if you have any questions with which I can help!

I hope you have a FANTASTIC rest of your weekend and a WONDERFUL week ahead!!

Your Friendly Councilmember,

Melissa Olson, CMO
(text) 817-507-5162
molson@waxahachie.com

 


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Friday, October 22, 2021

The Week of October 25th - 29th, 2021 in the City of Waxahachie!

Hello Friends!
 
    There is a lot going on in Hachie right now, so let's get started!  First of all, this is the weekend of the Country Reporter Festival downtown. This year, with construction going on in and around the downtown area, the city has created interactive maps to help residents and visitors navigate to the festival easier. These maps include the best access points, a general festival map, and public parking areas. To view the maps and best routes, click the link below.
   
    Also, on Friday, October 29th at 9am please join us for a groundbreaking ceremony for the Wags-A-Hachie Dog Park! The dog park will undergo a complete renovation, adding new agility/play equipment, shaded picnic areas, new improved fencing, ADA sidewalk connections to the hike and bike trail, new trash receptacles, benches and picnic tables, concrete parking lot with lighting, and an art mural. FYI - the Wags-a-Hachie Dog Park will be closed starting Friday, October 22 and remain closed for renovations and improvements until approximately January 2022.  It should be really great for our furry residents once it has been completed!

    In case any meetings are added after this newsletter goes out, please refer to the city's calendar: https://www.waxahachie.com/calendar.php

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Tuesday, October 26, 2021
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**** 5:30 PM - Planning & Zoning Commission Work Session****
Council Conference Room, City Hall
401 S. Rogers St.


This work session is being held to discuss the proposed Wynne Jackson Industrial Complex, which comprises 575.97 acres near Settler's Glen subdivision. This is related to zoning case ZDC-155-2021.  You can see the proposed concept plan in the agenda packet link above, but I do not have any more information beyond that.  The work session will most likely be a presentation of this case and will be the first time that the P&Z Commission or I will have heard the details of the case.  The work session is a public meeting and you are welcome to attend, but there will not be any public comments taken at that time.  I do highly recommend those interested in this case to come hear the presentation, just please be aware that you will not have the opportunity to speak at this meeting.

The applicant for that case has also requested a continuance from the scheduled 10/26/21 P&Z meeting to be placed on the 11/09/21 P&Z meeting agenda.  That means that the commission does not plan to hear any testimony regarding the development at the Tuesday, 10/26 -  7:00 PM meeting.

I will keep you apprised of any changes that I know of and when this case is set to be on the P&Z agenda.
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6:30 PM - Planning & Zoning Commission Briefing Session
Council Conference Room, City Hall
401 S. Rogers St.


This briefing is being held to discuss items for the 7:00 PM regular meeting.  It is a public meeting and you are welcome to attend; however, there will be no allowance for public comments at this briefing.
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7:00 PM - Planning & Zoning Commission Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


Most items on this agenda have requested continuance and will be placed on other P&Z agendas.  There are a couple of routine items the commission will take up on Tuesday and the details of those are in the agenda packet linked above.

The P&Z regular meeting will be live-streamed at the following link: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php
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That is all that we have scheduled for this week.  I hope that everyone has a safe and fun weekend!!!

Your Friendly Councilmember,

Melissa Olson, CMO
(text) 817-507-5162
molson@waxahachie.com

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Saturday, October 16, 2021

The Week of October 18th - 22nd, 2021 in the City of Waxahachie

Hello Friends!
 
    Fall is finally here!!  I hope everyone is doing well and enjoying this great weather!  For this upcoming week, we only have the Council briefing and meeting on Monday, but in case any meetings are added after this newsletter goes out, please refer back to the city's calendar here: https://www.waxahachie.com/calendar.php
 
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Monday, October 18, 2021
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6:30 PM - City Council Briefing Session
Council Conference Room, City Hall
401 S. Rogers St.
 

This briefing is being conducted to discuss items for the 7:00 PM regular Council meeting.  You are welcome to attend this briefing session.  It will not be live-streamed.
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7:00 PM - City Council Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


5g - This item is part of the consent agenda, which means if you'd like to speak about it, please do so during the public comments portion of the meeting right after the invocation and pledges are finished.  A resolution is being presented for adoption which would limit Public Comments to 5 minutes per person.  I really hesitate to adopt this policy, but I think that it is respectful to the residents and staff who are present at the meetings.  In addition, many governmental entities, such as the Ellis County Commissioner's Court, require signing up to speak ahead of the meeting and they only allow 3 minutes for public comments.  If this resolution is passed, it will still allow for folks to speak about any item, whether on the agenda or not, for 5 minutes, without having to fill out a form.  This time window seems to be very fair to both those who wish to speak and those citizens and staff present at the meeting.  Over time, there have been some who have used the public comments portion to speak at length: as much as 10 - 15 minutes or even more, and that seems excessive.  Most residents who have used the public comments portion of the meeting to address Council have only needed 2-3 minutes, so having a 5 minute window seemed to give folks enough time to express whatever concerns they may have.  Council are also accessible via email at any time, so that is always an option as well.

18 - 20: Public Hearing on a request by George Salvador for a Zoning Change located at 401 Ovilla Road.  This item passed P&Z by a vote of 6-0.  Staff also recommends approval.  Since Council last denied this item (back in May, I believe), they have reduced the density a tiny bit, made more of the larger lot sizes, and removed the alleys around the perimeter of the subdivision.  I am still undecided on this development; however, P&Z approved it with a vote of 6-0 and staff also recommends approval per comments.

Those are probably the most notable items on the agenda for the evening.  This is an open meeting and you are welcome to attend in person.  It will also be live-streamed at the following link: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php
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That's all for this week so far!  We have all kinds of exciting events coming up in Waxahachie, so stay tuned to the CVB's website where they list all kinds of city events: https://www.waxahachiecvb.com/

I hope that you have a great rest of your weekend and a wonderful week ahead!

Your Friendly Councilmember,

Melissa Olson, CMO
(text) 817-507-5162
molson@waxahachie.com
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Saturday, October 9, 2021

The Week of October 11th - 15th, 2021 in the City of Waxahachie

 Hello Friends!

I want to welcome all residents to the ground breaking ceremony for the new City Hall Annex on Wednesday, October 13, 2021 at 9:00 AM.  It will be located at 410 South Rogers St., across the street from City Hall.  This new building is a massive undertaking and will there to serve the citizens of Waxahachie for many, many years to come.  I hope to see you there!

Now, let's get in to this week's meetings!

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Monday, October 11, 2021
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8:30 AM - Firemen's Relief & Retirement Board of Trustees Regular Meeting
Waxahachie Fire Station #2
1601 Cleaver St.

 
This seems to be a pretty important meeting for our fire fighters.
 
5 - Canvass and accept firefighters' vote on Amendments #8, #9, #10 and #11
6 - Discuss and act on Amendment #8
7 - Discuss and act on Amendment #9
8 - Discuss and act on Amendment #10
9 - Discuss and act on Amendment #11
 
You can see the details of those amendments in the agenda packet, linked above.  This is a public meeting and you are welcome to attend.  It will not be live-streamed.
 
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Tuesday, October 12, 2021
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6:00 PM - Planning & Zoning Commission Briefing Session
Council Conference Room, City Hall
401 S. Rogers St.
 

This briefing is being held to discuss items for the 7:00 PM regular P&Z meeting.  It is a public meeting and you are welcome to attend.  It will not, however, be live-streamed.
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7:00 PM - Planning & Zoning Commission Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


There are several platting cases on the agenda for this evening, but there are two cases, in particular that I think many will be interested in.

27 & 28: Public hearing on a request by George Salvador for a zoning change from Single Family 1 (our largest single family lot sizes) to Planned Development - Single Family 3 (our smallest single family lot sizes) at 401 Ovilla Road.  This case came before P&Z a few times and our P&Z Commission did a great job working out details; however, when it came before the Council, we denied this case.  The density was too great and the overall benefits of this proposed development were not enough to overcome the density at that time.  They have since made some changes to the proposed development, including removing alleys throughout, but are still not even meeting all SF3 standards as set by the city.  That being said, staff is still recommending approval per comments.

29 & 30: Public hearing on a request by Josh Meredith, Van Trust Real Estate, for a Zoning Change from Planned Development - Commercial and Future Development to Planned Development - Light Industrial -1 to allow storage warehouse use, located just West of Interstate 35 and South of Butcher Road. (This is the location where Buc-ee's was going to be built.)  The applicant intends to create a Planned Development to allow for an industrial business park on 73 acres.  The proposed warehouse can be up to 1,215,200 sq. ft. in size.  Though this size warehouse will be capable of housing multiple tenants, there are currently no confirmed tenants at this time.

From the staff report: "While staff recognizes the appeal of the subject site for the purpose of a warehouse and realizes the significance of extending Butcher Road to the West, staff is concerned that the overwhelming presence a building of this size will have will disrupt efforts to make the I-35E gateway to the City more visually appealing.  City staff views the intersection of I-35E and Butcher Road as one of the most important intersections in the City. With only the warehouse use being proposed for this site, staff does not believe that this presents enough of an opportunity for the City to change the zoning..."  There are more details in the agenda packet, linked above.  Due to staff concerns, staff is recommending denial.  

Personally, driving I-35E, I see factories and industrial sites, so a brand new warehouse, that will bring with it many, many jobs, is not that bad of a deal for the city and its residents.  I do definitely agree with staff however, that the applicant can do better with the landscaping and screening that has been proposed, so I would like to see that change before approval. 

While the P&Z meeting is a public meeting and open for you to attend, it will also be live-streamed here: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php

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Thursday, October 14, 2021
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5:30 PM - Heritage Preservation Commission Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


3 - Reorganize the commission

5 - Consider Certificate of Appropriateness for 100 N. College St.

6 - Consider Certificate of Appropriateness for 112-114 E. Main

7 - Consider Certificate of Appropriateness for 101 S. College

This is a public meeting and residents are welcome and encouraged to attend.  This meeting will not, however, be live-streamed.
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That's all for this week.  To see if any other meetings are added after this newsletter goes out, please refer back to the city's calendar at: https://www.waxahachie.com/calendar.php

I hope y'all have a great rest of your weekend and a wonderful week ahead!

Your Friendly Councilmember,

Melissa Olson, CMO
(text) 817-507-5162
molson@waxahachie.com
 
 



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Saturday, October 2, 2021

The Week of October 4th - 8th, 2021 in the City of Waxahachie

Hello Friends!
 
I want to update you on some items that were discussed this past week.  First of all, thank you to everyone who reached out with your input on the various items Council took up in the work session on Thursday.  The minutes of that meeting are in the agenda packet for Monday's Council meeting, which I have posted below.  This summarizes some of what happened at that work session with many of the items folks have been interested in:
 
 1) City charter revisions: At this time, the Council is not supportive of having a charter change.  They do not want the mayor elected by the public.  You would have to contact members of council to see why they feel this way.  Here are all of our email addresses: https://www.waxahachie.com/government/city_council/index.php  There seems to be a fear that the voters will choose someone who is unqualified.  I believe in the voters and think that you would make the right call for our mayor.  Another point that was made was that the role of the mayor, in our current charter, is just about the same as any other councilmember.  While this is true, there are unspoken duties fulfilled by the mayor.  I do see the benefit of having a mayor appointed by council, because that person usually has quite a bit of experience, but it becomes all about politics.  I think people deserve to choose their mayor, but that won't happen any time soon.  I'm sorry about that.  
 
2) Discuss the policy for naming of City facilities: the consensus was to research, establish and adopt policy and procedures for naming City facilities, streets and/or parks.  Not sure exactly where everyone stands on building naming.  I believe that most did not have a problem with it as long as guidelines/procedures were established to guide those namings and we have public input on the matter when a naming opportunity arises.

3) Public Comment time limits will be set at 5 minutes. Many governmental entities have a 2 or 3 minute limit. A 5 minute limit should allow everyone to say what they need to say during public comments, but won't allow folks to monopolize the microphone.  As much as I really didn't want to put a limit in place, I do think that this is very fair and will be respectful of everyone's time at meetings. 

4) Golf Carts on streets - The police chief will draft up an ordinance on the matter for review at a later Council meeting.

5) Discuss Council initiatives: 
a) I brought forth the idea of having residents vote on the bonds that the city plans to issue in 2022.  It was decided that infrastructure items shouldn't be voted on by the residents, but that large non-infrastructure projects may need to go out for election.  For example, many of the items in the planned 2022 bonds are infrastructure items, except for about $2 Million for parks projects.  Some felt that the $2 Million was not worth the election expense or risk of voter fatigue to bring to residents for a vote.  All bonds, infrastructure or not, are backed by property taxes, so I think that having residents vote on the matter is the appropriate course of action. Again, you'd have to ask other council members their stance on the matter.

b) Council Member Smith asked if Council would support making a public statement in support of the Commissioner's Court proclamation in opposition to a federal vaccine mandate.  I supported Council Member Smith's idea of making the statement echoing the commissioners' proclamation, but other council members didn't agree that it was necessary; therefore, no action will be taken on the matter.

This is not an exclusive list of what was discussed Thursday, but covers most of it.  You can refer to the minutes below for details of every topic.
 
Let's get in to the meetings for this week!  As always, please refer to the city's calendar to see if any more are added after this newsletter goes out.  You can do that here: https://www.waxahachie.com/calendar.php

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Monday, October 4, 2021
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6:00 PM - City Council Briefing
Council Conference Room, City Hall
401 S. Rogers St.
 

This briefing is being held to discuss items for the 7:00 PM regular meeting.  You are welcome to attend this briefing where Council and staff ask questions and learn about the items on the regular meeting's agenda.  The briefing will not be live-streamed.
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7:00 PM - City Council Regular Meeting
Council Chamber, City Hall
401 S. Rogers St.


4 - Public Comments: Residents may address the City Council on any issue whether on the agenda or not.  Council is usually silent during this time, as we are limited by law on what we can say.  
 
6 - Proclamation proclaiming October 8, 2021 as Markert Strong Day in Waxahachie - named for a young man, Jackson Markert, who is currently receiving very aggressive chemotherapy treatment for osteosarcoma.
 
7 - Recognition of Waxahachie Police Department for meeting all standards in the Texas Police Chief Association Best Practices Program

8 - 17: Will all be continued to various dates.  See agenda packet for details.

20 - 21: Public hearing on request by Patty Dickerson for a Specific Use Permit (SUP) for clothing recycling bins located behind Central Presbyterian Church.  Staff is recommending approval per comments.

22 - 24: Continue public hearing by Brad Yates for Planned Development (PD) to allow a Private Club (Event Center) at 716 Dunaway Street.  Staff is recommending approval per comments.

25 - Consider proposed resolution for candidate nominations for the Ellis Appraisal District Board of Directors for the years 2022-2023.  Names that have been submitted for consideration thus far are Ryan Pitts and Logan Brady (by Council Member Travis Smith) and John Tabor (by Council Member Melissa Olson).  Other names may be brought up by Council for consideration at the briefing or meeting.

26 - Consider proposed resolution approving the City of Waxahachie Investment Policy as required by the Texas Public Funds Investment Act.  You can review the policy in the agenda packet link above.

27 - Consider proposed ordinance setting Water and Wastewater fees.  I will need more explanation of this in the briefing session.  The memo in the agenda packet says that "A review of fees in FY 2021 revealed that the Utilities Department is not collecting enough funds in specific areas to cover the cost of operations." From what I can tell, it does NOT look like they are looking to raise our normal water/wastewater fees, but that we will be changing rates for other services such as tapping, street cutting and road boring. I don't think that the average utility customer will be affected by these changes, but will ask for clarification at the briefing.

28 - Consider contract with Taft & Associates to provide a Crisis Response Specialist.  This position is one that Council added in to this year's budget and one that I am very excited about.  This position will help WPD provide better service in responding to people in mental crisis and provide an additional resource for first responders in need of support.

29 - 30: Convene into Executive Session to review performance evaluation for City Manager as permitted by Section 551.074 of the Texas Government Code and reconvene and take any necessary action.

This meeting is open to the public to attend, but will also be live-streamed if you're unable to make it.  The link to the live stream is: https://www.waxahachie.com/government/city_council/city_council_meeting_live_stream.php

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Wednesday, October 6, 2021
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12:00 PM - Civil Service Commission Regular Meeting
Mayor's Office, City Hall
401 S. Rogers St.


Waxahachie Fire:
- no items for consideration

Waxahachie Police:
A) Action items
- Certify police Sergeant promotion eligibility list created by promotional process that was completed on September 21, 2021
B) Items for discussion (no action will be taken on discussion items)
- Discuss Corporal and Sergeant upcoming promotions

This meeting is open to the public, should you wish to attend, but it is not live-streamed at this time.

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Thursday, October 7, 2021
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4:30 PM - Keep Waxahachie Beautiful Committee Regular Meeting
Council Conference Room, City Hall
401 S. Rogers St.


3 - Reorganize the committee

5 - Discuss Keep Waxahachie Beautiful Committee's role and responsibilities

6 - Discuss and consider clean-up service project for October 16, 2021

7 - Consider PIN (Pride in Neighborhood) nomination and selection

This is a public meeting and you are welcome to attend; however, the meeting is not live-streamed at this time.
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Thank you for your interest in the City of Waxahachie!  I hope that you enjoy the rest of your weekend and have a wonderful week ahead!

Your Friendly Councilmember,

Melissa Olson, CMO
(text) 817-507-5162
molson@waxahachie.com

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